To equip workstations, match the furniture to the tasks, users, and actual dimensions of the office.

There are fewer cubicles and more modern, collaborative workspaces (Spanish).

What Should a Workstation Include?

A workstation usually includes a work surface, chair, filing cabinet, and trash can. It may also include sofas, lamps, shelves, or bookcases. Workstations can be individual or collaborative.

Before equipping an office, consider the following:

  1. Users’ needs and tasks
  2. The dimensions and features of the workspace
  3. Expected staff growth
  4. Future adjustments or upgrades to office equipment and furniture (Spanish)

No single set of dimensions works for every user and task. Check how each piece adjusts before finalizing the configuration.

Features to Check in a Workstation

You can compare renting or buying office furniture and equipment, and review the adjustments needed at each workstation separately.

Chairs

When choosing an office chair, review its adjustments, materials, and conditions of use for the person and the work involved.

  • Seat: Check width, depth, and height adjustment with the user and the desk that will be used.
  • Backrest: Review its shape and adjustment, and try it during typical tasks.
  • Armrests: Check whether their height and position let the user rest their forearms while working.
  • Base: Check stability and room to turn or move the chair against the model specification.
  • Upholstery: Review the material and its cleaning and continuous-use conditions.

Desks

When choosing desks and worktables, consider the dimensions of the space and the number of people who will use them.

You should also consider the layout, and choose colors and finishes that suit the office style.

Review these features for the task and the equipment placed on the desk:

  • Design: Offer multiple configurations, preferably ergonomic ones, and height adjustment when possible.
  • Dimensions: Check height and depth with the people who will use the desk, chair, and planned devices.
  • Surface: Leave room for work items and for moving them without blocking circulation. An L-shaped desk offers another way to arrange the work surface.

Integrating Technology

To conceal cables, for example, you can use false backs, cable channels, or raised access flooring to house electrical and multimedia systems beneath the floor.

Another option is furniture with voice and data cable routing. Confirm the installation and electrical specifications for the project.

Adjusting the Workstation

The distance and position of the screen, keyboard, chair, and desk depend on the equipment and the person using them. Try the configuration before fixing it in place.

Screen: Position it at a distance that feels comfortable for reading, and check for reflections in the space.

Keyboard: Place it on a stable surface with room for the hands and other devices.

Other Recommendations to Follow

These recommendations can improve workstation ergonomics:

  1. Change the position of your feet and redistribute your body weight
  2. Alternate your posture with positions that allow movement
  3. Set the desk at elbow height
  4. Use a portable or fixed footrest

Need help equipping your office workstations? We can advise you.