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How to Design Offices that Promote Organization?

We understand the importance of having a well-organized and functional environment to maximize productivity. That's why, this time, we want to share some tips on how to design offices that foster organization and efficiency in the workplace.

1. Plan the Space

Before starting to decorate or choose furniture, it is essential to plan the office space. Consider the available area's size, furniture layout, and specific employees' needs. A well-thought-out design will optimize the space and ensure that everything is within reach.

2. Maximize Storage


One key to promoting organization in the office is having sufficient storage space. Choose furniture that offers smart storage options, such as filing cabinets, shelves, and cabinets. Keeping documents and supplies organized and out of sight will help maintain a tidy and distraction-free environment.

Explore the storage furniture options that Gebesa has for you>>

3. Use Suitable Furniture


Furniture plays a crucial role in office organization. Opt for desks and tables with enough space to work comfortably and room to place everyday items. Also, choose side tables for objects that don't necessarily need to be on your desk but should be within arm's reach.

4. Encourage the Use of Shared Storage Areas


Establishing common storage areas for shared supplies and documents can help maintain a more organized environment. Use open shelves or lockable cabinets to store these items and ensure that all employees know where to find them and where to return them after use.

5. Labeling and Organization


A clear and consistent labeling system is essential to maintain order in the office. Label drawers, filing cabinets, and shelves so that employees know where to find and place items correctly. You can also use organizers and trays to divide and classify objects according to their type or function.

6. Organized Meeting Spaces


Don't forget to consider the organization of meeting rooms. Ensure there is enough space for attendees to sit comfortably, and equip the room with whiteboards or screens to facilitate presentations and collaboration during meetings, avoiding the need to move furniture around.

7. Maintain Order Daily


Once you have designed an organized office, it's important to keep it that way on a daily basis. Encourage employees to make a habit of keeping their workspaces organized and returning items to their designated places after use.

Performing regular cleaning and organizing can also help maintain order in the long term. This checklist can give you an idea of what actions will help keep a clean and organized environment:

  • Organize your workspace before starting and at the end of the day: Take a few minutes at the beginning of your day to organize your desk, file documents, and ensure everything is in place.
  • Clean your desk at the end of the day, clearing any clutter and ensuring it's tidy for the next day.
  • Avoid accumulating unnecessary paper: Review and discard documents you no longer need. Use digital versions when possible.

You might be interested in this: Paperless Offices

- Clean your electronic devices regularly: Regularly clean your keyboard, screen, and mouse to remove dust and fingerprints. Also, perform a digital cleanup by deleting unnecessary files and programs to free up space on your computer.

- Keep your personal belongings: Avoid leaving personal items scattered in your workspace. Keep them in a drawer or designated space.

- Use a cable organizer: Keep the cables of your electronic devices organized with a cable organizer or holder.

- Establish a weekly cleaning day: Designate a day each week to do a deeper cleaning and organize your workspace, empty trash bins, and tidy up common areas.

It is imperative to remember that a meticulously organized and efficient workplace can have a profound impact on both employee productivity and satisfaction. Keep these tips in mind when designing your office for optimal results.

At Gebesa, we take pride in offering a wide range of office furniture solutions that promote organization and efficiency in the workplace.

Explore the options we have for you.