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Google Docs+ChatGPT: AI powered tools for Work Productivity

We understand the importance of having a well-organized and functional environment to maximize productivity. That's why, this time, we want to share some tips on how to design offices that foster organization and efficiency in the workplace.

One of these innovations is Chat GPT, a fascinating display of artificial intelligence that has revolutionized the way we work with content, and now, with documents! In this blog, we will explain how Google Docs+Chat GPT can be a perfect combination to boost work productivity.

What is Chat GPT?


Chat GPT is an artificial intelligence developed by OpenAI; a chatbot that generates automatic and detailed responses similar to what an assistant would provide: drafting an email, solving a database query, improving a text, and more. Its ability to interact in English and Spanish opens up a world of possibilities, taking automation to another level by facilitating multiple tasks.

By combining the AI of Chat GPT with familiar tools like Google Docs, we achieve a perfect symbiosis to enhance the way we work.

You might be interested in: Productivity with Teams and ChatGPT

Free Access and User-Friendly

One of the best pieces of news is that using Chat GPT is free. This means any professional can take advantage of its benefits without incurring additional costs. Specialized technical training is not required to use it; it's as easy as accessing it through your browser and starting to interact.

However, an enhanced version called ChatGPT 4.0 has been released, which comes with even more powerful features. Nonetheless, OpenAI remains committed to keeping an accessible free version for everyone.

Advantages of using Google Docs+Chat GPT in your work


1. Assisted Writing

Have you ever been stuck searching for the right words for a report or proposal? Chat GPT is there to help. It provides word and phrase suggestions to enhance your writing, making it clearer and more effective. Additionally, it improves the writing experience by offering suggestions for grammar and consistent wording, enhancing tone and style.

2. Quick Summaries

Do you have a lengthy document and no time to read it all? Chat GPT can generate accurate and concise summaries to extract key information without spending hours on a complete reading.

3. Specific Question Answers

Do you need to quickly obtain precise information? Chat GPT can answer questions on a variety of topics, allowing you to get relevant data without having to browse online for hours.

4. Language Translation and Correction

If you work with international teams, Chat GPT can assist in translating and correcting texts in different languages, facilitating communication and removing language barriers.

5. Creative Brainstorming

Sometimes, creativity needs an extra boost. Chat GPT can offer innovative ideas for your projects, inspiring you and helping you find fresh and original solutions, combating writer's block.

How to Implement Google Docs+Chat GPT in Your Work Routine?

Integrate with Google Docs

Chat GPT seamlessly integrates with Google Docs, so make sure to install the extension to access its functions directly from your documents.

Steps to Integrate ChatGPT with Google Docs:

1. Create an account on ChatGPT by visiting their website. You can sign up using your Google account.

2. Go to the "Account" section in ChatGPT and look for the "View API Key" option to generate a suitable API key required for the integration.

3. Copy the generated API key since it will be shown only once, and save it in a text editor to avoid losing it.

4. Open Google Docs and log in to your Google account.

5. Click on the "Add-ons" tab next to "Tools" and select the "App Script" tab to open a blank file.

6. Remove any existing text or code in the app script code editor.

7. Implement the app script code and complete the necessary details before clicking the deployment button.

8. Replace the previous API key in the code with the new one generated in ChatGPT.

9. Save the changes and grant the necessary permissions.

Once you have integrated ChatGPT with Google Docs using OpenAI's API, you can use it more conveniently. Additionally, you can also use it as an add-on:

1. Go to the add-on option in Google Docs and select ChatGPT.

2. A sidebar will appear where you can input your query and get a response based on it.

We recommend watching this video with the steps:

Explore the Functions

Dedicate time to experiment with Chat GPT in Spanish to fully understand its potential and how it fits your specific needs.

Maintain a Balanced Approach

Leverage the assistance of Chat GPT but do not forget your own creativity and knowledge. Use AI as a tool to enhance your work, but remain the driver of your ideas.

In summary, Chat GPT is a powerful tool that is accessible to everyone to improve work productivity by creating content. Combining it with Google Docs will enhance our writing and creativity in our projects. Don't hesitate to seize this opportunity to work smarter and more efficiently.

We hope this information is helpful.
The Gebesa Team.